ACCOUNTABILITY
The Society has designated a Privacy Officer responsible for ensuring compliance with applicable privacy legislation and responding to questions or concerns regarding privacy practices.
If you have any questions about this Privacy Policy or about how your personal information is handled, please contact:
Tracy Windsor
The Kaleidoscope Mental Health Support Society
Email: info@the-kaleidoscope.com
ACCESS AND CORRECTION
Individuals have the right to request access to their personal information held by the Society and to request corrections if that information is inaccurate or incomplete.
Individuals may also withdraw consent for certain uses of their personal information, where appropriate.
Requests can be made by contacting the Society using the contact information below.
STORAGE OF INFORMATION
Personal information may be stored in electronic systems operated by the Society and by third-party service providers.
The Society’s website is hosted on the Wix.com platform, which provides the infrastructure for website hosting, forms, and database storage.
Personal information may therefore be stored or processed in secure systems operated by Wix or other service providers. These systems may be located outside of British Columbia or Canada, including in the United States.
Service providers are required to protect personal information in accordance with applicable privacy laws.
RETENTION OF INFORMATION
The Society retains personal information only as long as reasonably necessary to fulfill the purposes identified in this Privacy Policy and to comply with legal or reporting requirements.
When personal information is no longer required, it is securely deleted or anonymized.
DISCLOSURE OF INFORMATION
The Society treats its obligations regarding the use and disclosure of personal information very seriously.
Personal information will generally only be used or disclosed for the purpose for which it was collected or for a purpose reasonably related to that purpose.
The Society does not sell, rent, or trade personal information.
Personal information may be shared with trusted service providers who assist the Society in delivering its programs and operating its website. These providers are required to protect personal information and use it only for the purposes for which it was provided.
CONSENT AND ELECTRONIC COMMUNICATIONS
By providing your email address or telephone number and submitting forms through our website or programs, you consent to receive electronic communications from the Society about:
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peer support groups
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training programs (including Mental Health First Aid and peer-to-peer training)
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book clubs
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community events
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fundraising activities
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newsletters and program updates
You may withdraw this consent at any time by using the unsubscribe link included in our emails or by contacting us directly.
The Society complies with Canada’s Anti-Spam Legislation (CASL) in all electronic communications.
USE OF INFORMATION
The Society uses personal information in order to support its programs, community engagement, and organizational activities.
Personal information may be used:
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to register participants for peer support groups, workshops, and events
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to manage participation in training programs such as Mental Health First Aid or peer-to-peer training
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to communicate program updates, reminders, and follow-up materials
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to send newsletters and community updates
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to maintain records of program participation
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to respond to inquiries
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to administer volunteer involvement
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for organizational reporting, auditing, and evaluation purposes
We may also use personal information to inform individuals about upcoming programs, events, and opportunities that may be relevant to their interests.
The Society is committed to using personal information in a respectful and responsible way and to ensuring individuals do not receive excessive communications.
COLLECTION OF INFORMATION
The Society collects personal information from individuals who interact with our programs and activities. This may include:
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participants in peer support groups
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participants in training programs (such as Mental Health First Aid and peer-to-peer training)
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book club participants
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volunteers
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donors
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individuals who subscribe to receive newsletters or program updates
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individuals who contact the Society through our website
Information may be collected through:
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online forms on our website
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email communication
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telephone communication
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social media interactions
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in-person registration or participation in programs
The Society collects only the personal information that is reasonably necessary to provide its programs and services.
DEFINITION OF PERSONAL INFORMATION
Personal information is any information that can identify you as an individual.
This may include, but is not limited to:
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name
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email address
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mailing address
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telephone number
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date of birth
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demographic information
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information provided through registration forms or surveys
Personal information does not include publicly available information such as your name, job title, business address, or work email when acting in a professional capacity.
Privacy Policy
The Kaleidoscope Mental Health Support Society
Privacy Policy
The Kaleidoscope Mental Health Support Society
The Kaleidoscope Mental Health Support Society (“the Society”) is committed to protecting the privacy and security of personal information held about its participants, volunteers, supporters, and website visitors.
Our purpose is to assure anyone who interacts with the Society that we comply with the British Columbia Personal Information Protection Act (PIPA) and Canada’s Anti-Spam Legislation (CASL).
This policy explains how we collect, use, disclose, and safeguard personal information.